HaulClear tracks every state permit for every load, sends deadline alerts before they expire, and puts documents in your driver's pocket.
No credit card required. One prevented detention charge pays for 3 months.
Trusted by operations teams running oversize loads every day
"We were running 20 loads a month out of a shared Google Sheet. We got hit with two permit violations in one quarter - $34,000 in fines. HaulClear paid for itself the first week we used it."
Rick Ostrander
Operations Manager, Ostrander Heavy Transport - Knoxville TN
"My permit coordinator was the only person who knew where everything was. When she went on maternity leave we almost couldn't dispatch. Now everything is in HaulClear and my backup coordinator hit the ground running in a day."
Sandra Velos
Owner, Velos Specialized Carriers - Fresno CA
"The mobile document access alone is worth it. My drivers used to call me three times a trip asking me to forward a permit. That stopped the first week."
James Burrell
Dispatch Supervisor, Central States Oversize - Kansas City MO
From load creation to dispatch, every permit is covered.
Enter your load details - origin, destination, cargo dimensions. HaulClear identifies which states need permits based on your route.
Add permits as you obtain them. Status updates in real time - pending, approved, expiring. Automated alerts fire 72h, 24h, and 2h before each window closes.
Your driver pulls up the full permit packet on their phone at the scale house. Your coordinator sees every permit status at a glance from the dashboard.
Every feature solves a real problem that heavy haul operations face when running on spreadsheets and email threads.
Every load gets its own permit checklist, one row per state. See at a glance which permits are pending, approved, expiring, or missing. Your coordinator stops hunting through spreadsheet tabs.
Permits expire in narrow windows - some in 48 hours. HaulClear sends SMS and email alerts 72h, 24h, and 2h before window close. No more surprise violations at the scale house.
Upload every permit PDF directly to the load record. Drivers access their full packet from the mobile app in under 10 seconds. No email attachments, no lost files.
Assign escort vendors per load, track confirmation status by state, and update requirements when rules change mid-route. Everyone sees the latest status.
Store every tractor and trailer with exact axle weights and spacing. Permit applications go out with accurate data every time, not whatever the coordinator remembered.
Every status change, document upload, and alert is timestamped with the user who made it. Export a clean load history in two clicks instead of reconstructing email threads.
See what changes when your permit operation runs on purpose-built software instead of shared tabs.
One prevented violation covers months of HaulClear. Choose the plan that fits your fleet size.
For owner-operators and small fleets (1-5 trucks)
or $119/mo billed annually
Start Free TrialFor growing fleets (6-20 trucks)
or $159/mo billed annually
Start Free TrialFor multi-terminal carriers (20+ trucks)
or $239/mo billed annually
Start Free TrialAnnual plans save 20%. Two months free. All plans include a 14-day free trial.
Common questions from permit coordinators and fleet managers.
Stop managing permits in spreadsheets. Join the operations teams that dispatch with confidence.